Skylands Cycling

Board Meeting

Agenda

January 18, 2008

· Opening remarks – Dan Mitchell

· Discussion about club operations for 2008 – develop a bit more formality:

1. Agree on slate of Directors and Officers

2. Develop 2008 plan including a formal budget

3. Prepare quarterly operating summary informing members how we are doing to plan

4. Develop short-term action plan to ensure club is ready to function in 2008

5. Formalize legal structure and appropriate compliance

· Officers and Directors for 2008

Propose a slate:

President _________________________________________

Vice President _________________________________________

Secretary _________________________________________

Treasurer _________________________________________

Directors:

Of ______________, _____________________________

Of ______________, _____________________________

Of ______________, _____________________________

Of ______________, _____________________________

Of ______________, _____________________________

Of ______________, _____________________________

Of ______________, _____________________________

Of ______________, _____________________________

Skylands Agenda

Page 2

· Short-term Action plan

1. Club dues for 2008 – USCF, NJBA, Insurance, Other

2. Races – Venue, payments, calendar promotion etc.

3. Membership – Dues, collection, promotion, benefits, ID cards

4. Sponsorship plan – renewals, new how much other benefits

5. 2008 Kits – design, order request, inventory.

· 2008 Operating Budget

1. Revenue – Dues, Sponsorship, Race entry fees, other

a. Dues

b. Sponsorship

c. Race entry fees

d. Kits

e. Other

2. Expenses

a. Venue fees

b. Insurance

c. Entry fees

d. Dues

e. Operating supplies

f. Staff support

g. Kits - inventory

h. Racer support

i. Charitable donations

j. Other

· 2008 Racing Plan

1. Director of Racing

2. Agree on calendar

3. Develop a standard race plan for each race or series

a. Select a Director for each race or series

b. Develop a detailed timeline for each race, including staffing, promotion, logistics etc.

c. Budget

d. Actual results summary

Skylands Agenda

Page 3

· 2008 Recreational Ride plan

1. Director

2. Calendar

3. Goals

4. Ride leaders

5. Major events

· 2008 Social Activities Plan

1. Director

2. Calendar

a. Champagne Ride

b. Picnic

c. Holiday Party

3. Budget

4. Volunteers

· 2008 Web Site Plan

1. Web master

2. General guidelines

3. Budget

· Formalize Club Legal Structure

1. Are By-laws up to date and reasonable

2. Are we a legal entity of some sort i.e. 501c(3)

3. Have we filed required legal documents with Federal and State agencies?

Skylands Agenda

Page 4

· Miscellaneous

1. Inventory of club property

2. Storage plan – where will we keep property and how will it get to where it needs to be?

3. Other

· Closing remarks – adjournment

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