Proposed Skylands Cycling By-Laws as recommended for adoption
by the Club’s Executive Board at the March 7th, 2012 meeting
ARTICLE 1. – NAME
–
The name of this
organization is SKYLANDS CYCLING, a registered not for profit
501(c)(3) organization as specified in the certificate of
incorporation and herein referred to as the CLUB.
ARTICLE 2 – CLUB
GOALS and PURPOSES
Section 2.1 – To
develop and maintain a diversified bicycling program designed to
meet the riding ability levels of all club members.
Section 2.2 – To
sponsor, promote or assist with bicycle racing events that
provide an opportunity for riders to improve racing skills.
Section 2.3 – To
promote a positive attitude toward cycling among the general
public by educating club members in areas of safe riding
behavior, compliance with traffic regulations and courtesy toward
pedestrian/driver/equestrian encounters.
Section 2.4 - To
educate the general public about the healthy benefits of
bicycling through media outreach, and by collaborating with
charitable community events and services.
Section 2.5 - To
promote the development, improvement, and maintenance of
bike-friendly transportation routes with local, regional, and
state traffic authorities
ARTICLE 3 -
MEMBERSHIP and DUES
Section 3.1 –
Membership in Skylands Cycling is open to anyone at least 18
years old at the time of registration. In no case will membership
be denied to any person by reason of his or her gender, race,
color, creed, national origin, age (18 or older), religion,
disability or sexual orientation.
Section 3.2 –
Member classifications –
Individual - an
adult who is 18 years or older
Family – consists
of one the following:
-
one or two adult
individuals with children all residing at the same address
-
two adult individuals
residing at the same address without children
Section 3.3 – Dues
– The Executive Board shall review the dues annually and make
changes in the amount paid by resolution as seen necessary
Section 3.4 –
Removal from Membership – A member, officer or director can lose
their membership in the CLUB, when in the judgment of the
Executive Board, a violation of the Code of Ethics and Conduct,
as outlined in ARTICLE 11 of these By-Laws, has occurred. Removal
of a member cannot take place until written notice of the nature
of the violation has been sent to said individual by the
Executive Board and that named member has been given opportunity
to be heard and present relevant evidence or information in
defense of their actions to the Executive Board.
ARTICLE 4 The
EXECUTIVE BOARD–
Section 4.1 The
Executive Board of Skylands Cycling consist of the four (4)
officers,(as stated in Article 5.) and up to five (5) Directors
for a total of nine (9) voting members. The CLUB'S Executive
Board conducts essential business of the CLUB between meetings of
the general members, rendering decisions on all matters requiring
immediate attention. The Executive Board will consult with the
President to assist in forming working committees. Five members
of the Executive Board (5), constitute a quorum.
ARTICLE 5 –
OFFICERS and DUTIES of each
Section 5.1 The
Officers of Skylands Cycling shall be President, Vice President,
Secretary and Treasurer. (See election of officers in Article
7)
Section 5.2 Duties
of President – Presides at all Executive Board and General Club
meetings; Appoints all committees as seen necessary and serves as
ex-officio member on said committees; Consults with committee
chairs and fellow officers to prepare a meeting agenda for all
executive and general club meetings; authorized to sign checks in
amounts of $500 or less but with the signature of the club
Treasurer or Vice President on expenditures over $500; can
designate another officer to do so in the absence of the
Treasurer/Vice President; appoints a member to record
minutes in the absence of the Secretary; Conducts club business
in accordance with these By-Laws.
Section 5.3 Duties
of Vice President – Shall assume the duties of the President in
his/her absence or inability to serve; Assist
Standing committee chairs in completing committee assignments;
Authorized to sign checks with the CLUB’S President and Treasurer
for expenditures over $500.00; Assume any other responsibility as
the Executive Board may request.
Section 5.4 Duties
of the Secretary – Record the minutes of all Executive Board and
General Club membership meetings; Distribute minutes no later
than 10 days before the next meeting; Maintain attendance records
of all meetings; In consultation with the president, send
announcements of all Executive Board and General club member
meetings
Section 5.5 Duties
of the Treasurer – Manage the CLUB”S financial affairs and have
charge and custody and be responsible for all funds of the CLUB;
Receive and give receipts for monies due and payable to Skylands
Cycling from any source and deposit all such monies in the name
of Skylands Cycling in such bank(s) as shall be selected by the
Executive Board; Submit CLUB financial reports at all Executive
and General Club membership meetings; The Treasurer. President
and Vice President are authorized to sign checks on behalf of the
CLUB;
ARTICLE 6
Directorship Designation.
Section 6.1
Directors and Director Duties –
1. Director of
Racing - coordinate club racing events and related activities.
Serves as a club representative in regional and national race
organizations on behalf of club racers
2. Director of
Recreational Rides and CLUB Social Activities – coordinates club
recreational rides, tours/charity rides, CLUB picnics and holiday
events.
3. Director at
Large – assists with Advertising and Sponsorship
4. Director at
Large – Assists with club Public Relations
5 Director at Large – assists the Director of Racing with
race promotion and other Directors as may be requested
ARTICLE 7 Election
of Officers and Directors
Section 7.1 Elections shall take place at the JanuaryGeneral Club membership
meeting and all officers and directors will assume their duties
immediately following that meeting.
Section 7.2 Officers and Directors are to be nominated by a three
person Nominating Committee, selected from the membership at
large, appointed by the President, with a consensus of the
Executive Board. A report of the committee must be submitted to
the Secretary by December 1st. All CLUB members will
be notified of the nominating committee’s ballot. Additional
nominations may be made from the floor at the same meeting where
elections are held.
Section 7.3 Terms
of office – All officers and directors serve a one year term and
may continue to serve until replaced through the nomination and
election of a new person.
Section 7.4 In the
event of the resignation or removal of any officer or director,
or if an officer or director cannot serve for any reason, or an
officer or director position cannot be filled at the time of CLUB
elections, the Executive Board my by majority vote and in its
discretion, elect a replacement and may fill vacancies from
existing Board members or from the CLUB’S membership
ARTICLE 8 VOTING
and QUORUMS
Section 8.1 A quorum of
five (5) members of the Executive Board must be in attendance in
order for a vote to be taken. Any member may attend an Executive
Board meeting and contribute to discussion held, BUT only
Executive Board members can make motions and vote on such.
Section 8.2 Each active
member (paid current year dues) can vote on any motion brought to
the floor at a General Club meeting as
describe in section 10.1. A simple majority of active
members present moves the business at hand.
ARTICLE 9 Committee
Designation
Section 9.1 The President, in consultation with the other members
of the Executive Board, will appoint working committees, as
deemed necessary to accomplish the CLUB’S goals and purposes
outlined in ARTICLE 2. Committee chairs and members will be
appointed at the January General Club meeting. Chairs and members
shall serve for one year or until his or her successor is
appointed.
Section 9.2
Standing Committees – are those committees necessary to fulfill
the continuing or recurring needs of Skylands Cycling.
1. Membership
– responsibilities include but not limited to; maintaining a
list of active members; work with the Public Relations committee
to initiate ways to bring in new members; print and distribute
yearly membership cards; compile an email list of active
members.
2. Finance –
Develop a yearly budget to be approved by the Executive Board.;
arrange for a yearly audit; keep an inventory of the CLUB’S
assets;
3. Sponsorship
– has responsibility to solicit financial support from
individuals and businesses to generate funds to cover the CLUB’S
operating expenses.
4. Public
Relations – submit periodic news releases describing the
CLUB’S activities to local media ( news papers, radio and cable
TV); work with the club Web master to post same.
Section 9.3 Special
Committees – these are appointed by the President or by
resolution of the Executive Board at any time for a particular
purpose. Chairs and members only serve to complete the charge of
the committee. Examples of CLUB special committees are:
Nominating club
clothing
Auditing By-Law
Review
Section 9.4 All
committees should submit reports of their recommendations to the
CLUB Secretary for presentation at the next regular Executive
Board meeting.
ARTICLE 10 MEETINGS
of SKYLANDS CYCLING
Section 10.1 General Club meetings will take place two times a
year.. . The first meeting will take place in the month of
January and will be considered the CLUB’S annual meeting and will
include the election of officers and directors. The second
meeting will be held in May or June and will include a club ride
rally and picnic. The location, date and hour of these meetings
shall be sent to each eligible voting member by email fourteen
(14) days, (two weeks), prior to the meeting.
Section 10.2
Executive Board Meetings – The offices and directors will meet at
such times as the Executive Board may determine is needed to
conduct CLUB business. A minimum of four (4) Executive Board
meetings shall be held per year. Board members will be notified
of meetings by email. Notice of Executive Board meetings will be
posted on the club web site for general club member
attention.
Section 10.3
Special meetings – Special or emergency meetings of the CLUB or
Executive Board may be called by the President. A special meeting
can only address the subject for which the meeting is being held.
Notice of the date, time, location and purpose of the meeting
shall be conveyed to the members of the CLUB or Executive Board
at least two days (48 hours) in advance of the proposed
meeting.
Section 10.4 All
meetings of Skylands Cycling will be conducted in accordance with
Roberts Rules of Order
ARTICLE 11 CODE OF
ETHICS AND CONDUCT (adopted from by-laws of the NJBA)
The Executive Board
shall enact and enforce a code of conduct and ethics which;
1 – Ensures that
any conflicts of interest or the appearance thereof are avoided
or appropriately managed through disclosure, remediation or other
means
2. - Ensures that
the Club conducts all transactions and dealings with integrity
and honesty.
3. – Ensures that
the Club promotes working relationships with its members, other
volunteers, event participants and community partnerships that
are based on mutual respect, fairness and openness.
4. – Ensures that
policies of the Club are in writing, clearly articulated and
officially adopted.
5. – Ensures that
the resources of the Club are responsibly and prudently
managed
6. - Ensures that
the Club has the capacity to carry out its programs
effectively.
7. – Ensures that
the business of the Club will be carried out according to the
by-laws
8. – Ensures that
officers of the Club do not use their position within the Club to
obtain any benefit that would not otherwise be available to any
other member.
ARTICLE 12
Amendments to these By-Laws
The By-Laws of the
Skylands Cycling Club may be amended, repealed or added to or new
By- Laws may be adopted by a two thirds (2/3) vote of eligible
members present after proposed changes have been reviewed by the
Executive Board. Any proposed amendments must be sent to all
active members thirty (30) days before the meeting at which the
vote is to be taken.
ARTICLE 13
Dissolution Clause
In the event of the
dissolution of Skylands Cycling all assets acquired will be
disbursed according to the Laws of the State of New Jersey.
ARTICLE 14 Repeal
and Saving Clause
These By-Laws
supersede and replace all earlier by-laws and amendments recorded
and those prior are hereby revoked and annulled.
By-Laws Amended April 4, 2012
President:
Mike Adsit
Secretary: Eileen Griffiths
Witness:
Board (quorum present)
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